Machine-Agnostic VR Comes to Sterile Manufacturing Education

You’ve heard of OEMs offering augmented reality tools, but virtual reality has come to pharmaceutical processing training. How does improved critical thinking impact the bottom line?

VR piqued the company’s interest because it seemed to be the only medium that could transcend boundaries in a remote way to enable both instruction and hands-on skill building focused on the “why.”
VR piqued the company’s interest because it seemed to be the only medium that could transcend boundaries in a remote way to enable both instruction and hands-on skill building focused on the “why.”

If we know that teaching operators to a test or a specific machine doesn’t work that well, why hasn’t training changed in decades? One company set out to change the game with on-demand virtual reality (VR) training, which offers promise in teaching the concepts of the process resulting in more well-rounded staff that can move to other machines and facilities.

Virtuosi® is a training platform developed by Quality Executive Partners, Inc. (QxP), a management consulting firm specializing in compliance consulting for the life sciences industry. The company’s leadership has extensive backgrounds as former executives at global pharmaceutical firms.

“In the pharmaceutical industry, the way we educate people has regressed a bit since many of us started our careers, myself in the ’90s,” says Brian Duncan, Chief Operations Officer at QxP. “We saw that foundational education just wasn't being done anymore. Predominantly it's not really education as much as it is teaching people to follow a procedure, a step-by-step process.”

Train the trainer challenges

One issue is that subject matter experts (SMEs) are highly leveraged within most organizations, spending much of their time troubleshooting issues and establishing or updating standards and procedures. This leaves little time or opportunity for company experts to engage in a meaningful way with educating staff at the shop floor or benchtop level. Second, some technically skilled operators aren’t natural teachers, at times lacking the understanding of what a student needs to know or what they may find challenging.

These were both common themes the consulting company encountered among small and large organizations. Often training means sitting in a new employee orientation session with days of mind-numbing slideshows, where somebody points out what might be on a quiz.

On-the-job (OJT) training typically follows more of a see, do, teach approach. A trainer points out some critical concepts, watches the new employee try the technique, and then signs them off. “That has a lot of limitations,” Duncan says. “Looking at high-risk operations such as aseptic manufacturing, the employee may learn, ‘I don't put my hand there,’ but they should really know the principle of why you don’t put your hand there. Why do you need to sanitize surfaces and equipment? We realized that there was a need, and we wanted to find a way that we could help these companies in finding a way to scale quality, technical education.”

Why VR? 

“We had tried to develop educational materials, training courses, and certification programs for individuals to leverage these SMEs from within pharma organizations, train them on the right content so that they could go out and teach others… a train the trainer concept,” explains Duncan. “We found out very quickly that has a lot of limitations. On one such project, for example, we prepared a comprehensive program of microbiological content only to eventually certify six of the initial 65 candidates resulting from limitations in SME availability, breadth of technical knowledge, or teaching capability.

The company looked at a number of digital video platforms alone, but VR piqued the company’s interest because it seemed to be the only medium that could transcend boundaries in a remote sort of way to enable both expert instruction and hands on skill building focused on the “why.”

When QxP decided to go down this road, they studied the landscape. “No one was using VR in pharmaceutical education to fully leverage these capabilities,” Duncan explains. So they asked themselves, who uses VR for education and has learned to do it successfully? “That led us to the medical surgical community,” says Duncan. They focused on lessons learned and publicly available scientific studies with control groups and real data. “Some of the data we see is that folks who are trained in VR-assisted curricula are 29% faster and six times less likely to make a mistake than when they try it for the first time on their own.”

A setup of a computer, hand devices, a headset, and a couple of sensors, can immerse trainees in an environment to practice.A setup of a computer, hand devices, a headset, and a couple of sensors, can immerse trainees in an environment to practice.

“We wanted to bring that same impact to the pharmaceutical industry and to scale learning. With VR, all you need is a setup of a computer, hand devices, a headset, and a couple of sensors, and you can actually be immersed in an environment and practice. The great thing about practicing is you can make mistakes, and when you make mistakes, depending on how you program your VR, it can coach you in real time,” says Duncan. “And unlike an OJT trainer, it knows exactly where the trainee put their hands. It's never distracted, and it's always watching exactly what you do.”

Nuts and bolts

The Virtuosi product itself is set up with episodes—technical modules—that build upon one another with the focus on educating staff in the foundational principles explaining the “why” behind the tasks performed every day. Such valuable, contextual understanding enables critical thinking and directly influences the skills and behaviors needed to perform sterile manufacturing and microbiology testing, and to do it well.

Technical experts worked to lay out a comprehensive series of topics with defined learning objectives, then leveraged VR to take the trainees’ understanding and lessons learned into the actual environment in which they would be operating. For example:

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